Welcome to the Responsible Technology Committee
Summit Workplace Solutions has a problem: employees have been pasting sensitive information into public AI tools, and using AI-generated material without checking it first. Leadership has formed your committee to build the company's first AI acceptable-use policy.
The situation at Summit Workplace Solutions
Nobody set out to cause harm — employees were just trying to get their work done faster. But without clear guardrails, the company has real exposure: customer privacy, confidential data, copyright, fairness, and accountability are all on the line. Your committee's job is to figure out where the actual risks are and write rules that address them.
Important: this lesson is educational, not legal advice
This lesson teaches general concepts about workplace AI policy so you can think clearly about the issues. It is not legal advice, and it does not describe any specific law accurately or completely. Real acceptable-use policies, privacy questions, and legal compliance decisions should always be reviewed by an organization's actual legal and compliance professionals — never decided informally.
Essential question
What rules does a workplace actually need to use AI responsibly — and why does each one matter?
Estimated time
About 50 minutes, in 11 steps. Your progress is saved automatically, so you can pause and come back.
What you will be able to do by the end of this lesson
- Classify information by sensitivity level.
- Recognize and remove sensitive information that shouldn't go into an AI prompt.
- Analyze ethical dilemmas involving bias, copyright, and human oversight.
- Match AI risks to appropriate guardrails.
- Respond appropriately to a privacy incident.
- Draft the core elements of an employee AI acceptable-use policy.
Eleven Concepts Behind Responsible AI Use
Read each short explanation, then flip the cards to check your understanding. This part is practice — it is not graded.
Protecting people and the company
Personally identifiable information (PII) can identify a specific person. Confidential and proprietary data is information the company keeps private for business reasons. Data minimization means only sharing the smallest amount of sensitive information actually needed for the task at hand.
Respecting people and their work
Consent means getting a person's permission before using their information in a new way. Copyright and intellectual property rules still apply to AI-generated content — AI doesn't erase another creator's rights.
Keeping AI honest and accountable
Bias and fairness means checking that AI outputs don't unfairly favor or disadvantage people or groups. Transparency means being clear about when AI was used. Accountability means a real person stands behind AI-assisted work.
Building in safety
Human oversight means a person can check and override AI outputs before they take effect. AI guardrails are the rules and safeguards that prevent harmful outcomes in the first place. An acceptable-use policy (AUP) puts all of this into one document employees can actually follow.
Concept check (practice)
Click a card to flip it and see what that concept means. Flip through all 11 before continuing.
0 of 11 cards flipped.
Activity 1: Classify the Information
Sort each piece of information into the correct sensitivity level: Public, Internal, Confidential, or Highly Sensitive.
Activity 2: Clean Up This AI Prompt
An employee drafted this prompt to ask a public AI tool for help writing a benefits email. Flag every line that should be removed before it's ever sent.
Activity 3: Analyze Ethical Dilemmas
For each workplace dilemma, identify the principle most at stake and choose the best course of action.
Activity 4: Select the Right Guardrail
For each AI risk below, choose the guardrail that actually addresses it.
Activity 5: Respond to a Privacy Incident
An employee pasted a customer's full name, account number, and complaint details into a public AI chatbot that Summit doesn't control, to help draft a response. Check every action below that is an appropriate part of the response — and leave the rest unchecked.
Activity 6: Construct an Acceptable-Use Policy
Check every element that belongs in a good employee AI acceptable-use policy. Leave out anything that's unnecessary or a bad idea.
0 characters (minimum 50)
Activity 7: Final Committee Recommendation
Your committee's draft policy is ready for one more look before it goes anywhere else. Read the excerpt below.
Your recommendation:
0 characters (minimum 40)
Activity 8: Final Knowledge Check
A mixed set of questions covering everything from this lesson.
Reflection & Completion
0 characters · 0 sentences detected (need at least 2)
Your results so far
Total: 0 / 100
Lesson complete
Verification ID:
PDF generation isn't available in this browser, so use the print-friendly report instead — you can print it or save it as a PDF from your browser's print dialog.